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How to set up reimbursements on payroll

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Before you record your company's first reimbursement batch, you need to create a non-taxable reimbursement payroll line item. Reimbursements qualified through your Zane plan may be given as tax-free additions through payroll, similar to mileage and travel expense reimbursements. The reimbursement amounts are not subject to payroll taxes and do not increase an employee’s taxable salary on their W-2.

The non-taxable payroll line item can be described as follows:
  • Non-coded, miscellaneous
  • Addition to net income
  • No tax tracking 
You may title the payroll line item as desired. Below are some suggestions, based on your Zane plan.
  • ZaneHealth: HRP, ZaneHealth, health benefits, health reimbursements, reimbursements
  • ZaneHRA: HRA, ZaneHRA, health benefits, health reimbursements, reimbursements
  • GroupHRA: HRA, GroupHRA, health benefits, health reimbursements, reimbursements
Tip:  If you use QuickBooks or Intuit online for payroll, the following article from Intuit’s help center may provide additional help:  Create a non-taxable reimbursement payroll item.

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Disclaimer: The information provided on this website is general in nature and does not apply to any specific U.S. state except where noted. Health insurance regulations differ in each state. See a licensed agent for detailed information on your state. Zane Benefits, Inc. does not sell health insurance. None of this information should be taken as legal or tax advice.